Privacy Policy

Last Updated: Monday, 21st February 2022

We regularly review our use of personal data to ensure that what we do continues to be fair, transparent, safe and legal. We sometimes change software or technologies, or how we work, and this may result in us changing what data we collect and/or how we use it. We will only use your data for the purposes set out above. If we want to use your data for any other purpose we will contact you and seek your express permission before we conduct any such processing. We will always seek to minimise the amount of data we collect and use, and to only keep it for as long as we need to. Whenever any change is made to how we collect or use personal data we will update this Privacy Policy and any other relevant policies.

Interpretation

Throughout this Privacy Policy, ‘TransitionStA CIC‘, ‘Transition UStA‘, ‘We‘, ‘Our‘ and “Us” refers to Transition St Andrews CIC – (SC571813) whose registered office is 7 Woodburn Place, St Andrews, Fife, KY16 8LA. We are the operators of the St Andrews Travel Challenge, herein referred to as ‘the Travel Challenge‘ or ‘the Platform‘.

You‘, ‘Your‘ and ‘Users‘ refers to those people who use the St Andrews Travel Challenge

This Policy explains how We will collect and use Your personal data. We are the data controller for personal data that we process about You.

Where do we get your personal data from?

We collect data from You when You register to use the Platform.

What personal data do we process?

User-selected Username, First Name, Last Name, Email Address, Consent to process personal data, Date of Birth, Postcode, Verification that the user is over 16 years of age or has the consent of their parent or guardian, Evidence provided as part of the completion of a specific challenge

What lawful bases do we use to process this personal data?

Legitimate Interest – the collection of this data is necessary for Us to operate the Platform and continually improve the services we provide.

Consent – You provide your consent for your details to be visible on the Public Leaderboard upon registering for the Platform. In agreeing to use the Platform, You acknowledge that we may use any information provided as part of the completion process for a specific Challenge (including for promotional purposes, in online publicity (website) and on social media).

Who might we share your data with?

We share your username, total challenges completed and total points awarded through a publicly accessible leaderboard.

We may share anonymised information provided as part of the completion process for a specific Challenge publicly or with our partners.

Transfer and Security of Data

The Platform is hosted on secure web servers managed by one.com (one.com Group AB) whose UK office address is 33 Cavendish Square, London, W1G 0PW. Mail sent to travelchallenge@transitionsta.org is processed through mail servers operated by one.com.

We will never sell your personal data. We have implemented security measures to ensure that our internal procedures meet our high security policy standards. Accordingly, we strive to protect the quality and integrity of your personal data. This includes encryption of data and use of pseudonymisation or anonymisation whenever applicable.

Retention Periods

Personal data is retained for only as long as necessary. This could be until:

  • The Platform terminates and/or suspends operations
  • The User informs Us that they no longer wish their data to be used for the purpose of the Travel Challenge
  • The User deletes their account via the My Account section of the Platform
Your Rights

You have the right to:

  • withdraw consent where that is the legal basis of our processing;
  • access your personal data that we process;
  • rectify inaccuracies in personal data that we hold about you;
  • be forgotten, that is your details to be removed from systems that we use to process your personal data;
  • restrict the processing in certain ways;
  • obtain a copy of your data in a commonly used electronic form;
  • object certain processing of your personal data by us.

Please see https://ico.org.uk/ for further information on the above rights.

Make A Complaint

We have endeavoured to make this Privacy Notice clear, informative and understandable, but if it is not then please contact us and we will provide further information as required. We will also look to improve the wording of this Privacy Notice, based on feedback. To provide feedback, ask for more details or to make a complaint about our collection or use of your personal data then please contact travelchallenge@transitionsta.org.

You can also complain to the Information Commissioner’s Office in the UK – please visit their website to see how you can do that www.ico.org.uk/concerns or Tel: 0303 123 1113

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